Parent-Provider Contract

This Parent-Provider Contract outlines the terms of service between you (the Parent/Guardian) and Children's Discovery & Learning Center LLC (the Provider) for the care of your child at our center in Baton Rouge, Louisiana. Under the leadership of our directors, Crystal and Ramon Augustus, we’re committed to providing a safe, nurturing, and engaging environment for your child, in compliance with Louisiana Department of Education (LDOE) requirements. For questions, please contact us at 985-710-5145 or email childrendiscoverylearning@gmail.com.

Section 1: Program Enrollment

Enrollment Details

The Parent/Guardian agrees to enroll their child in the selected program (Infant Care, Pre-K, Before and After Care, or Summer Camp) at one of our centers:

  • 11637 Sherwood Forest Ct, Baton Rouge, LA 70816

Our centers operate from 7:00 AM to 6:00 PM, Monday through Friday. Pre-K programs run a minimum of 180 days per year, with full-day programs providing at least 330 minutes of instruction and half-day programs providing 165 minutes, per LDOE requirements (Bulletin 741, §705).

Tuition and Fees

The Parent/Guardian agrees to pay tuition and fees as outlined in the fee schedule provided upon enrollment. Tuition is due weekly/monthly (as agreed), with late fees applied for payments overdue by 5 days. A registration fee is required at enrollment, and additional charges (e.g., late pick-up fees) may apply. Refunds are available for withdrawals with 30 days’ notice, less a processing fee. For details, contact us at 985-710-5145.

Section 2: Health and Safety

Health Requirements

The Parent/Guardian must provide up-to-date health records, including immunization records, prior to enrollment. Children must not attend if they are ill (e.g., fever, cough, vomiting), and parents must arrange pick-up within one hour if a child becomes ill during the day. We follow state guidelines for communicable diseases, including reporting requirements, as mandated by the LDOE.

Emergency Procedures

In case of an emergency, parents will be notified immediately via phone or email. The Parent/Guardian must keep emergency contact information current and provide consent for emergency medical treatment if needed. We conduct regular fire drills and maintain emergency evacuation plans for each location.

Child Safety

We maintain appropriate staff-to-child ratios, with a maximum of 35 children per class (except for activity classes), per LDOE standards (Bulletin 741, §707). Staff are trained in mandatory reporting of child abuse or neglect, and any concerns are reported immediately to the appropriate authorities.

Section 3: Parent Responsibilities

Communication

The Parent/Guardian agrees to maintain open communication with the center, including notifying us of any changes in contact information, health concerns, or scheduling needs. Parents are encouraged to attend conferences and events to stay engaged in their child’s experience.

Compliance with Policies

The Parent/Guardian agrees to comply with all policies outlined in the Parent Handbook, including those related to health, safety, and payment. Failure to comply may result in termination of services, with written notice provided.

Section 4: Transportation and Field Trips

Transportation

If the Parent/Guardian opts for daily transportation, written consent is required via the Daily Transportation Authorization Form. The Parent/Guardian must provide pick-up/drop-off locations, schedules, and emergency contact information. Vehicles meet state safety requirements, including seat belts and child safety seats where applicable.

Field Trips

The Parent/Guardian must provide written consent for each field trip via the Field Trip Authorization Form, including emergency contact information and medical consent. Staff-to-child ratios are maintained during field trips, and safety protocols are strictly followed.

Section 5: Termination and Withdrawal

Termination by Provider

The Provider reserves the right to terminate services for non-payment, non-compliance with policies, or if the child’s needs cannot be met by our program. Termination will be provided in writing with a 30-day notice, except in cases of immediate safety concerns.

Withdrawal by Parent

The Parent/Guardian may withdraw their child with a 30-day written notice. Tuition is non-refunded for the notice period, and a processing fee may apply. Records will be provided upon request, in compliance with LDOE requirements (Bulletin 741, §505).

Acknowledge and Sign

Please acknowledge that you have read and agree to the terms of this Parent-Provider Contract by completing the form below. A copy of your acknowledgment will be sent to childrendiscoverylearning@gmail.com and maintained in our records.

Parent-Provider Contract

Please read over the following contract and submit to the Provider. The Provider will keep this contract on file.

Fees

There is a $ non-refundable enrollment fee $100 per child for all first time enrollees, payable with your completed enrollment forms. Your weekly/monthly tuition fee is to be paid in advance by the

• 7th of the month for persons paying monthly
• Friday before care is rendered for persons paying weekly/bi-weekly

After that day your account will be charged a $______ weekly late payment fee. Failure to pay your tuition or any other charges when due gives CDL the right to certain remedies such as immediate termination of child care services. Your security deposit of $______ will be applied to your last two weeks at CDL if the proper written notice of weeks is given at the beginning of the month. If your balance due exceeds your security deposit on file, childcare services will be immediately terminated. Your contracted hours at CDL are from ______AM to ______PM. These hours cannot be changed after your first full month at CDL unless you received authorization from an administrative team member. You must call us if you will be picking up your child later than your contracted hours. The fee for late pick-up is $10 per minute. The charge for returned check is $50 . After two returned checks, only credit card payments, cash or money orders will be accepted. PLEASE NOTE: There will be no adjustment to your tuition for any reason, except at the discretion of the Executive Director.

SNOW DAYS / EMERGENCY CLOSINGS / OTHER CLOSINGS

While every effort will be made to be open, for the safety of our staff, parents, and children during inclement weather, or if there is an unforeseen emergency including but not limited to natural disasters. CDL will be closed at the discretion of Executive Director. Please call for a recorded message after 6am OR log onto the website for updates or any other pertinent information. Any parent dropping off before we open (in the event of a delayed opening) will be charged the current early drop off rate. In the event of an early closing, any parent picking up after the requested time will be charged a late pick up fee.

FAMILY VACATIONS

Please provide written notice when you plan to take vacation. You are expected to pay your regular tuition and prepayment of tuition must be made prior to your vacation if your tuition date is due while away.

IN-HOUSE TRAINING

Two or three times per year we will conduct in-house training for our staff. On those days the center will be closed or close early.

On-going staff training is necessary so that we can provide the best possible care for your child.

HEALTH / ILLNESS

To protect your child and the health of all staff and children, we reserve the right to determine when a child is too ill to be cared for at CDL. During these occasions, you may be asked to keep your child home or to pick up early. We must have written permission before administering any medication. The medication should be in its original container, with the child’s name and current date. Also, please inform us of any known allergies your child has to food or medicine. Any Student with a known food/drug allergy, asthma or seizures must submit a medical action plan signed by their child’s physician upon enrollment and at the beginning of every new contract cycle.

SNACKS

CDL provides breakfast (cereal, bagels, or muffins), a morning snack and an afternoon snack for all children

TERMINATION OF SERVICES

A 30-day written notice of a full month prior to your departure from Children's Discovery & Learning LLC is required. Notice must be received by the last day of the month to ensure a whole month’s notice is received. If the last day of the month falls on a Saturday or Sunday, notice must be received by the Friday before the month ends.

Please note that deposits are not refunded but applied to your last 2 weeks at CCD when proper notice is received. Failure to provide proper notice will result in the loss of your security deposit

TERMS OF THIS CONTRACT

This contract is valid for one school year. Then, either party may terminate or sign a new contract for another year. The fee for contract renewal is $100 . If your termination date occurs after the school year ends, you will be required to pay all fees associated with the renewal process.

This contract can be terminated by either party if the terms of the Termination of Services agreement listed above are not adhered to accordingly.

Parents agree to pay all costs, expenses, and fee incurred by CDL in enforcing this contract, including but not limited to, collection expenses, court cost, and attorney’s fees. Signing below indicated that you have read and fully understand the terms of this contract.

Any parent financially responsible MUST sign this contract. I (We) have read and understand the terms and conditions of this contract and agree to abide by all policies as stated

Payment Guidelines:

* Childcare fees are to be paid in advance on a weekly basis - the Friday before the week begins, or the last scheduled day of attendance for the week. 
* There is no change in fee due to your child's absences FOR ANY OCCASION.
* If we are closed on a holiday, payments must be paid the last day of school, or electronically of Friday. 
* Payment rates do NOT change because of holidays, or if the child does not come to school for any reason. 
* If your payment is not received by 12:00 AM Saturday morning, you will be charged an automatic late fee of $25.00, and $10.00 a day afterwards. 
* The child may NOT return to school untill all late fees are paid in full. 

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